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On the Ride

At the start

For all advertised rides, the ride leader – in person or in proxy – must attend the start at the advertised location and time.
It is impolite and annoying for someone to arrive at the start and to find no one there.
If you cannot make it on the day, ask someone else to go as your proxy.

Inclement weather
If the weather is unsuitable for riding, the ride leader can cancel or modify the ride ‑ perhaps do a short ride to the nearest café, or shelter.

What to bring

  • Bike and helmet
  • Pump, tool kit and spares (for yourself and possibly other riders)
  • Copies of your cue sheet and/or map (if appropriate)
  • Pedal Power sign on sheet 
  • Pens for use by riders when signing on
  • Food and water
  • Mobile phone
  • First aid materials (desirable but not essential)
Arrive early and welcome the riders – particularly new riders in the group

Pass around the sign on sheet and get all rides to sign

Pre-ride briefing

Before the ride starts, advise participants of the ride details and requirements. The following list is a guide to the types of things to address, but some may not be appropriate and there may be other things that should be addressed. Select content as appropriate,

  • Welcome riders and introduce yourself
  • Check that all riders have signed on
  • Advise route and terrain and road surfaces
  • Mention any known or possible hazards along the way such as cars, trucks, potholes, road works, etc
  • Advise how long you think the ride will take
  • Advise any locations for regrouping, water and food
  • Ask participants to advise you (or someone else on the ride) if they are leaving the ride before the finish
  • Advise the bike path rules: keep left, stop off the path, give way to pedestrians, and watch out for oncoming bicycles
  • Advise the road rules: obey the traffic rules, keep left, stop at red lights and stop signs, use cycle lanes when they exist, take care in traffic
  • Advise group etiquette and signals: call out when slowing and stopping, point out hazards to following riders, signal when turning
  • Ask if there are any non Pedal Power members present, and if so encourage them to join
  • Advise that Pedal Power public liability insurance covers financial members only and that others may be at risk
  • When appropriate, designate a tail end person(s). Give them a copy of the cue sheet or map or ensure they know the route.
  • Inform the group “if you ride ahead of the leader or behind the tail end person you are on your own”.
  • Get those present to say their names and introduce new members.
  • Give other pertinent advice as appropriate.

Getting Started

  • Aim to be on the road soon after the advertised starting time
  • Assess the requirements of new riders subtly and, if considered desirable or possible, assign someone to keep an eye on them
  • Identify possible stragglers, and if possible assign someone to ride with them
  • Collect the sign on sheets
  • Do a head count of riders (the tail end person can do this)
During The Ride
  • Set your standards of behavior through clear instructions and personal example when dealing with hazards, junctions, potholes, vehicles, passing traffic, narrow roads, dangerous descents, passing horses, etc.
  • Ride in a safe, legal and responsible manner that sets an example to other riders and road users
  • Make sure the riders on the front clearly pass on indications of hazards, if in doubt stop the group to ask for co-operation
  • Speak individually to riders who do not conform to good riding practice
  • As far as possible, ensure the safety and well being of other riders
  • When leading a large group, consider appointing an experienced rider to ride at the rear of the group or get one of the faster riders to lead so that you can stay at the back to ensure nobody gets lost or left behind
  • If the riders form into different speed groups, ensure that each group knows where the ride is going
  • Run the ride at close to the advertised speed (as far as practicable)
  • Delegate tasks to others as required (eg, searching for a straggler, assisting another rider)
  • If a rider suggests they may leave the ride, or that the ride should carry on without them, check that the rider is not separating because they feel they are holding back the group or are unwelcome. Consider that you may be able to change the ride to suit their abilities, or you can ask an experienced participant to assist that rider
  • If a rider intends to leave the ride, ensure that they have adequate knowledge and resources to get home
  • If finishing at a location other than the start, check that all riders can find their way back to the start and, if not, give directions or arrange another rider to go with them
  • Attend to incidents during the ride and assist with obtaining appropriate help (in so far as practicable)


In case of an incident, do not admit any liability to anyone.

Minor incidents can be handled on the spot with no subsequent consequences likely.

Serious incidents, involves a serious injury to a rider or other person and/or significant damage to property and/or involves a third party (e.g., a motor vehicle driver or pedestrian) and often involves the attendance of an ambulance or the police, and requires a written report.

Make a record of what occurred (preferably on the Bicycle Tasmania incident report form) and notify president@biketas.org.au with copy to safety@biketas.org.au.

Include the following information in your report,

     What happened
     Ride leader name
     Name and date of the ride and time and location of the incident
     People involved in incident
     Witnesses to incident
     Statements from witnesses

It is Important to ensure you are covered by insurance: 
Bicycle Tasmania  insurance policies require that if  Bicycle Tasmania (including a ride leader or other officer or volunteer) becomes aware of ‘a situation which lead to a loss or claim’ (crash, fight, etc) then we must notify the insurer ‘as soon as possible and provide them with all reasonable information and assistance’. Submitting a  Bicycle Tasmania incident report to the office will result in a notification to the insurer.  


After the ride

  • Counsel any riders who rode at a significantly different speed form the average (eg, a significantly faster new rider might be advised to consider joining a more challenging ride next time and a rider who struggled to keep up might be advised to join an easier ride).
  • Forward the attendance sheets to the Secretary Bicycle Tasmania when practical.
  • Forward the original of any incident report to the Secretary Bicycle Tasmania as soon as possible. Keep a copy for your own records
  • If you want to share your experience with other members consider entering a ride report on the Bicycle Tasmania website

Thank you